Project Reports & CMA Data · Question

What documents should I give a consultant to prepare my project report?

Short answer

Give your consultant papers in four groups: promoter and entity identity, business history and financials, the project itself, and anything already agreed with suppliers, customers or authorities. A report built on documents rather than recollection avoids repeated revisions and survives the lender's questions better.

In more detail

The more the consultant can see, the less they must assume. Assumptions that you could have documented are the ones lenders challenge later, so it pays to hand over everything at the start, in an organised folder and not in scattered messages.

For promoter and entity identity, provide constitution papers such as the incorporation certificate, partnership deed or proprietorship proof, registrations like Udyam and tax identification, and short profiles of each promoter with a statement of personal assets and liabilities.

For business history, share recent financial statements and tax returns, the latest provisional figures if the year has not closed, bank statements for operating accounts, existing sanction letters with repayment schedules, and a list of major customers and suppliers.

For the project itself, the consultant usually needs:

Land or premises papers, whether owned or leased, and any approvals already applied for.
Machinery and equipment quotations, civil work estimates and utility requirements.
Market inputs such as customer enquiries, orders in hand and competitor information.
Existing contracts, licences and pollution or factory permissions where relevant.

Share the unflattering papers too

Pending dues, disputed invoices or an earlier loan with irregular conduct will surface during the bank's checks. A consultant who knows early can frame them honestly, while one who discovers them late may have built figures that no longer work.

Ask the consultant for a written list of what they still need, and keep a record of what you supplied and when.

Key points

Hand over documents in organised groups: identity, financials, project papers and existing agreements.
Machinery and civil quotations should be current, since cost of project is built from them.
Disclose existing borrowings and disputes at the start so the report is consistent with credit checks.
Keep a dated record of what you supplied and any figures you approved.

Who this applies to

Owners about to engage a consultant or chartered accountant for a project report.
First-time borrowers who do not know which papers lenders will cross-check.
Businesses preparing for a term loan, subsidy application or investor discussion.

Last reviewed 3 October 2026

This answer is general information, not advice on your particular case. Terms, eligibility, and requirements change, so check the current position with the relevant institution or authority.